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Microsoft Teams Smart Meeting Room Guide

A quick guide for Microsoft Teams Rooms IT setup, from hardware to software to collaboration tips.

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Meeting Owl 4+ in a Microsoft Teams Meeting

What's inside

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The Basics

Learn the ins and outs of the Microsoft Teams software and what makes a room a Microsoft Teams Room.

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IT Setup + Tech

Discover the best way to set up your Microsoft Teams Room and the must-have audio visual equipment.

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Go-To Meeting Tips

Transform your meetings with these practical tips for greater effectiveness and efficiency.

Explore your ideal Microsoft Teams Rooms setup

Up to 5 meeting participants

Huddle/Small Rooms

Turn your smallest rooms into your team’s biggest asset. By pairing effortless tech with an intimate setting, we’re making hybrid sync-ups feel less like a 'video call' and more like a huddle—so your team can stay in flow and keep the momentum going, no matter where they’re sitting.

Microsoft Teams Rooms Image | Small Room
Up to 9 meeting participants

Medium Conference Rooms

Meeting in the middle shouldn’t feel like a compromise. Our medium room solutions are designed to make hybrid collaboration feel as natural as a coffee chat, so every voice is heard and every face is seen—no matter where the team is tuning in from.

Room Render | Medium (MO4+ & Bar) | Full Color
Up to 18 meeting participants

Large Rooms + Event Spaces

Command the room, from anywhere. Our large-space solutions are built to bridge the distance of long tables and big ideas. We’ve mastered the art of the large-scale hybrid meeting, ensuring that even the quietest voice at the back of the room carries the same weight as the one at the front.

Meeting Owl 4+ Large Meeting Room with 2 Meeting Owls

Frequently asked questions about Microsoft Teams Rooms

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